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2020-2021 board meetings

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Notice of Public Hearing

School Board Agendas and Minutes

San Rafael City Schools Board Meetings

 

Due to Executive Order N-29-20, and with the shelter-in-place order to stop the spread of COVID-19, we can no longer offer an in-person meeting location for the community to attend public meetings. San Rafael City Schools is using Zoom Video Conferencing for Board Meetings. To learn how to make a Public Comment or to listen to our Board Meeting see instructions below, which are also posted on each virtual meeting agenda. We ask for your patience as we navigate this new method of conducting meetings.

For the most current agenda or minutes, visit our online agenda portal to access all archived meeting agendas or minutes. 

SRCS AGENDA ONLINE

For assistance, or to report any issues with Agenda Online, please contact Anna Russell in the Superintendent's Office - 415-492-3233 or arussell@srcs.org 

INSTRUCTIONS FOR OUR ZOOM BOARD MEETINGS

  • A link with a password and call in info for the meeting will be posted on the electronic agenda and District Website by 12:00 PM  on the day of the meeting

  • Members of the public will be able to participate in the meeting when public comment is opened and will be able to view and/or hear Board meeting proceedings with the exception of Closed Session.

  • Members of the public will NOT be video displayed during the meeting.

  • Members of the public will remain muted during the meeting unless they have joined by phone and indicate they wish to provide public comment when the Board President opens comment, by using the “hand raise” feature (*9) or via Zoom Webinar, using the 'raise hand' feature.

  • Participants who are intentionally disruptive during the meeting will be removed by the meeting host. 

  • HOW TO PROVIDE PUBLIC COMMENT:  (PLEASE NOTE: Your comment is subject to the same three-minute time limit as in-person spoken comments, with more time allowed if interpreting is required.Comments including profanity, obscenity, or discriminatory language, will be muted or not be read into the record in order to avoid disruption of the public meeting.)

    • For Closed Session items: Please submit your comments via email to arussell@srcs.org by 3:00 PM on the day of the meeting or by leaving a message at 415-492-3233 by 12:00 PM on the day of the meeting, to be shared with the Board. 

    • To Address the Board during Public Session of a Board Meeting : 

      • VIA EMAIL: You can submit comments via email to arussell@srcs.org by 3:00 PM on the day of the meeting. Please indicate which agenda item you wish to address. Your comments will be read verbatim at the appropriate times during the meeting by the Board President or staff. 

      • VIA TELEPHONE PARTICIPATION or ZOOM WEBINAR: When the Board President opens public comment, attendees may alert staff that they wish to make comment. By telephone- select *9 to “raise your hand." By Webinar- use the "raise hand" feature. You will be unmuted only when it is time for your comment.

San Rafael City Schools adheres to the Americans with Disabilities Act.  Should you require special accommodations, or more information about accessibility, please contact the Superintendent's office at 492-3233 at least 48 hours in advance of the meeting, 24 hours in advance of a special meeting.  All efforts will be made for reasonable accommodations.

For assistance with Spanish translation of any items on an agenda, or to request Spanish interpreting services at a meeting, please contact the Superintendent’s Office 415-492-3233, at least 48 hours in advance of the meeting of a regular meeting, 24 hours in advance of a special meeting. 


Las Escuelas de la Ciudad de San Rafael se incorporan al Acto de Americanos con Discapacidades.  SI usted require acomodaciones especiales sobre la accesibilidad, por favor comunIquese con la oficina del Superintendente al 415-492-3233, al menos 48 horas antes de una reunión regular y 24 horas antes de una reunión especial.  Se hara todo lo posible para las adaptaciones razonables, incluyendo la traduccion oral a peticion.

Para obtener ayuda con la traducción al español de cualquier artículo en esta agenda, o para solicitar servicios de interpretación en español en la reunión, comuníquese con la Oficina del Superintendente al 415-492-3233, al menos 48 horas antes de una reunión regular y 24 horas antes de una reunión especial.

About the Board

San Rafael City Schools Board of Education consists of five members who are elected at-large by the entire San Rafael community to serve four-year terms. 

This five-member Board is the policy-making body that governs both the San Rafael Elementary School District and the San Rafael High School District. The Board is charged with providing a quality educational program for students in grades kindergarten through 12 in accordance with the California Constitution, the laws of the State, and adopted Board policies. 

Three student board members representing each of the two middle schools (Davidson Middle School and Venetia Valley) and three high schools (Madrone High School, San Rafael High School and Terra Linda High School) serve one-year terms as student representatives.


Compensation
Board members in San Rafael City Schools are not compensated for their public service.  Unlike other school district jurisdictions, elected trustees do not receive a monthly stipend or compensation for their term in office. The Board of Education views Board service as a voluntary contribution to the community and per city charter receives no compensation. Click here for the SRCS Board Policy on remuneration, reimbursement and other benefits. 


Election Procedures
Per Education Code, any person is eligible to be a member of the Board of Education, without further qualifications, if he/she is 18 years of age or older, a citizen of the state, a resident of the school district, a registered voter, and not legally disqualified from holding civil office. Click here for the SRCS Board Policy on Board of Education elections. 

Please note that specific election deadlines and other election-related procedures are set by the County of Marin's Elections Department. SRCS will share the information related to Board of Education elections from the County's Elections Department on the SRCS website as it becomes available.  

A Guide to Meetings of the Governing Board

School BoardMeetings of the Board of Education are subject to provisions of The Ralph M. Brown Act which governs open meetings of local government bodies. 

REGULAR SCHEDULED MEETINGS
The Board establishes a calendar of Regular meetings in the spring for the following school year. Regular meetings are generally held on the second Monday of each month, with second meetings on the fourth Monday when scheduled. Unless otherwise posted, Closed Session begins at 5:00 PM, with Public/Open Session beginning at 6:00 PM.  Agendas for Regular meetings are published no later than 72 hours prior to the meeting date. 

SPECIAL BOARD MEETINGS
Special meetings of the Board are called as necessary. Special meeting agendas are published no later than 24 hours prior to the meeting date. 

ADDRESSING THE BOARD
Public Comment on Non-agendized Items is taken at the beginning of a regular meeting under the section Public Comment - Non-Agendized Items. Speakers are requested to fill out a card noting the topic they wish to address and give to the Recording Secretary. The Board President will call on speakers to approach the podium. Time allocated to each speaker is limited to to three minutes: 20 minutes per topic. With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may ask that additional persons speak only if they have something new to add. 

Public Comment on Agendized Itemsis taken when the Board hears the item. Speakers are requested to fill out a card noting the item they wish to address and give to the Recording Secretary. Public comment is taken after staff review of the item and before Board discussion/action. Time allocated to each speaker is limited to three minutes: 20 minutes per topic. With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may ask that additional persons speak only if they have something new to add. 

Public Comment at Special Board Meetings: In keeping with provisions of the Brown Act, public comment on Non-Agenda items is not required to be heard a a special meeting of the Board. The Board will only hear comments on the agendized items. 

BOARD MEETINGS MINUTES
Minutes are kept of all Board meetings as record of all actions taken by the Board. Once adopted, minutes become public record and are posted on Agenda Online. 

CLOSED SESSION
The Board may meet privately in Closed Session for certain purposes that are specifically authorized by provisions of the Brown Act and Education Code. Closed Session may be held before and/or after the Open Session portion of a meeting. Closed session items are briefly described on the posted agenda with the specific statutory government code exemption. Public comment on Closed Session agenda items is taken under the section Public Comment on Closed Session, before the Board adjourns to Closed Session. Action taken in Closed Session is reported out as required by law.