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Public Records Act Request

Public Records Act Request

The California Public Records Act recognizes that every person in the state has a fundamental and necessary right to access information concerning the conduct of the public's business (Government Code Section 6250). SRCS takes seriously its obligation to support the law’s intent and to respond in a cooperative and helpful way to public records requests.

How to Make a Request for Public Information

While SRCS encourages members of the public to put records requests in writing, it is not required. The form linked below may be used to document verbal requests for public records or to submit requests in writing.

REQUEST FOR PUBLIC INFORMATION FORM

Completed forms can be submitted electronically to the Office of the Superintendent at superintendent@srcs.org or delivered to: San Rafael City Schools, Office of the Superintendent, 310 Nova Albion Way, San Rafael, CA 94903. If you have any questions, please contact 415-492-3233. 

  • What is a “public record”?
    A “public record” includes any writing containing information relating to the conduct of the public’s business that is prepared, owned, used, or retained by any state or local agency, regardless of physical form or characteristics. (Government Code Section 6252(d))

    Complying with a public record request does not require compiling or building new writings from data, but rather to provide information that already exists. Electronic mail (e-mail), which is saved by the system, or printed out, is available for inspection.

    What is a “writing”?
    A “writing” is defined as handwriting, typewriting, printing, photocopying, photographing, and every other means of recording upon any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, magnetic or punched cards, discs, drums and other documents. (Government Code Section 6252(e))

    Who is a “member of the public”?
    A “member of the public” means any person, except when a person acts as a member, agent, officer or employee of a federal, state or local agency acting within the scope of his or her membership, agency, office, or employment with these organizations. (Government Code Section 6252 (f))
     
    What public records are available for inspection?
    Government Code Sections 6253-6270 designate broad categories of records that are subject to public disclosure, as well as those records prohibited from public disclosure. Any public record that does not fall within a statutory exception to the PRA shall be subject to public disclosure.
     
    Some relevant Exceptions: Government Code 6254
    Preliminary drafts, personal or informal notes, or interagency or intra-agency memoranda that are not retained by the public agency in the ordinary course of business, provided that the public interest in withholding those records clearly outweighs the public interest in disclosure.
     
    Records NOT subject to PRA

    • Records pertaining to pending litigation or written opinions or communications from our attorney.
    • Personnel, medical or similar files, disclosure of which would be an unwarranted invasion of personal privacy.
    • Information which identifies individual pupils, in compliance with privacy provisions (See Education Code 49060-49073)
    • Trade secrets, patented, copyrighted or trademarked materials, or other similar proprietary information.
    • Student records (unless authorized by parent/guardian)