Facilities Use

Facilitron

Sample Certificate of Insurance (COI)

IMPORTANT NOTICE:
 

Dear Facilities Users and Community Partners,

San Rafael City Schools is committed to keeping our campuses available and welcoming to the community. To sustain that commitment, we are adjusting our facilities use fees beginning with the new school year.

Fee increases will be calculated using the Consumer Price Index (CPI), keeping adjustments tied to actual cost trends rather than arbitrary increases. Most facility categories will see modest adjustments in line with the CPI starting with year 2018 to present.

Two areas will see more significant changes:

Aquatic centers. Operating costs for our pool facilities have grown considerably. Fees for aquatic center use will increase to more accurately reflect those costs.

Restroom services at large events. When events reach a size that requires additional custodial support and supplies, a restroom service fee will be added to the permit. This applies to large-scale events and is intended to cover the direct cost of maintaining clean, stocked facilities for your participants and guests.

A revised fee schedule will be provided with your next permit or reservation. If you have questions about how these changes may affect your group, please reach out to our facilities office directly.

We value your partnership and appreciate your continued use of our schools and facilities.

San Rafael City Schools (SRCS) uses an online facility request and rental system, Facilitron, designed to provide a convenient and accessible user experience. Renters have the opportunity to view facility photos and descriptions, see real-time availability, get estimated quotes, and pay online.

 Please click HERE for an introduction to placing a request. If you need any assistance setting up an account and/or in submitting a facility use request, you can contact Facilitron directly via email or by calling them at 800-272-2962 

In partnering with Facilitron, SRCS has launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time.  Although the process of requesting/approval/management of facility use is now digital, what’s implemented on Facilitron, remains the same as dictated by SRCS board policies on facility use.  The district’s administrative staff makes final decisions on all facility use requests. 

Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on SRCS behalf. 

Payments can be submitted conveniently on Facilitron, options include:

• Major credit cards
• Checks
• ACH/eCheck
• Paypal

Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.

Facilitron and SRCS look forward to partnering with our community members!

BOARD POLICY 1130 USE OF SCHOOL FACILITIES

Use of School Facilities Board Policy 1330

Use of School Facilities Terms and Conditions AR 1330

Fee Schedule Updated 3.11.2019